Organizational Partnership Program
Welcome to Teachers Test Prep!
Below are some basic guidelines to help you get started as a new partner.
If you have any questions, please feel free to reach out to our Organizational Support team (OrgSupport@teacherstestprep.com).
Obtaining User "Opt-Ins"
Before creating accounts, most organizations wish to email prospective users about their partnership with Teachers Test Prep.
Important note: The sample email below is generic and is provided for example purposes only. Whether you need to send an opt-in email, and the specific requirements of that email, will depend on your organization's particular legal policies and your existing agreement(s) with the prospective users for whom you wish to create accounts. As per our agreement, you are responsible for ensuring you have permission to create user accounts and receive reporting.
>> View a sample opt-in email you can send to new users (click to expand).
Dear User,
[Organization] has partnered with Teachers Test Prep to provide you with services to help you prepare for your credential exam(s). These services include free practice tests, instant diagnostics, and study guide overviews. We will also receive reporting on your use of the features and your diagnostic results, allowing us to help give you the support you need for success. Please confirm if you wish to participate in this program and have us create an account for you.
Once your account is created, you will receive an email from Teachers Test Prep with directions on how to log in and access your Free Diagnostics. Please choose the test(s) you will be taking and take your version 1 practice test by [date]. If you would like a walk-through of how to use these features, please watch their Free Diagnostics User Guide video.
Creating New User Accounts
You have two options available to you when creating new accounts. Individual account creation, which is quick and easy if you have only a few users to add, or batch account creation, which is usually the most convenient option if you have a large number of users to add.
>> View instructions for individual account creation (click to expand).
Log in to our Partner Portal to manually add accounts (our Operations team will send you an admin username/password). Once you log in, click the button that reads “Create Account.” Enter each user’s email address, first name, last name, and any specific data you want to note, such as a specific cohort to which the user belongs (this is optional and for your convenience when you later sort reports).
User accounts will be instantly created, and each user will receive an automated welcome email with login instructions and an explanation of how to use our free practice tests and diagnostics.
>> View instructions for batch account creation (click to expand).
Fill out the New Accounts CSV (downloadable via our Partner Portal). Fill in each user’s email address, first name, last name, and any specific data you want to note, such as a specific cohort to which the user belongs (this is optional and for your convenience when you later sort reports). Once completed, please email the form to our Org Support team (OrgSupport@teacherstestprep.com).
Sample New Accounts CSV Form:
User accounts will be created in 1-3 business days, and each user will then receive an automated welcome email with login instructions and an explanation of how to use our free practice tests and diagnostics.
After account creation is complete, we will automatically send each of your users a welcome email with a link to a video showing them how to use their Free Diagnostics features. (Click below to view.)
Reading Admin Reports
On a weekly basis, you will receive an automated admin report from our system via email. You can also log in to the Partner Portal at any time to download a current, up-to-the-minute report.
This report will allow you to identify who needs prep and to view utilization data for users who have been assigned prep.
>> View a sample admin report with column descriptions (click to expand).
Column Descriptions:
A. UID: unique ID that Teachers Test Prep has assigned to your organization's user
B. FirstName: first name of user
C. LastName: last name of user
D. Test_Name: exam/subtest taken by your user - version 1 is the free practice test and version 2 is included with paid Core Plus prep
E. Date_Submitted: date the practice test was submitted
F. Multiple_Choice_Percent_Correct: percentage of multiple choice questions answered correctly on the practice test
G. Multiple_Choice_Pass_Likelihood: user’s likelihood of passing the real exam, based on the multiple choice percent correct
H. Written_Response_Percent_Correct: if applicable, the score received on the written response section (note: written response grading is performed by a live grader and is a paid prep service)
I. Written_Response_Pass_Likelihood: if applicable, the user’s likelihood of passing the written response section of the real exam
J. Domains: percentage of multiple choice questions answered correctly within each specific domain
K. Core_Videos_Watched: percentage of videos teaching the underlying content knowledge watched by the user
L. SmartStem_Videos_Watched: percentage of videos teaching the strategies for specific questions watched by the user
M. Acct_Created: date the user’s account was created
N. Last_Accessed: last date the user logged in to his/her account
O. Data: optional custom data provided by the organizational partner for internal purposes (for example, if users are part of a certain group or cohort you would like to be able to sort by and track)
Identifying Who Needs Prep
To identify users at risk of failing their exams, sort your admin report by Multiple Choice Pass Likelihood (Column G). All users with test results in the “Borderline,” “Needs Improvement,” and “Needs Significant Improvement” ranges are typically considered at risk of failing.
If you wish to see passing likelihood for only your most recent practice-test-takers, you can first sort the report by Date Submitted (Column E), select only the users in the date range you are interested in, and then sort by likelihood of passing.
Purchasing Paid Prep
Once you have determined who needs prep, you have two options available.
Option 1 – Org Pays (recommended/most popular): Your organization can purchase prep for at-risk users, providing them the support they need for success. Your organization will be invoiced quarterly for these purchases, and will receive a 50% discount, as per our agreement.
Option 2 – User Pays: For organizations that are unable to purchase prep, administrators can encourage at-risk users to self-purchase prep and each user will pay through our website at the time of purchase. Users will receive a 15% discount, which will be automatically applied at the time of checkout, so long as the user is logged into his/her associated account.
>> Option 1: View instructions for how to assign prep to your users (click to expand).
There are two easy methods by which you can assign Core Plus paid prep to your users.
Admin Report: Download a report from the Partner Portal by clicking on the “Download Reporting” button. Once downloaded, bold the rows representing users/tests for whom you wish to assign Core Plus Online Prep, save the file as an Excel document, and email the report to OrgSupport@teacherstestprep.com.
CSV Form: Fill out the Paid Prep CSV form downloadable from our Partner Portal and input each user’s email address, first name, last name, and the specific test/subtest(s) for which you will be purchasing Core Plus Online Prep. Once completed, email the form to OrgSupport@teacherstestprep.com.
Sample Paid Prep CSV Form:
Note: Once paid prep has been assigned, our system will automatically email your users to inform them that you’ve provided them with paid Core Plus Online Prep, and this email will also provide them with a link to our instructional video showing them how to use all their new study features.
>> Option 2: View sample email encouraging self-purchase of prep (click to expand).
If your at-risk users will be paying for prep themselves, here is a sample email you can send them:
Dear User,
Based on your diagnostics score on [name of test(s)], it appears you may need additional study in order to succeed on the exam. As part of our partnership with Teachers Test Prep, you have access to discounted test prep services. To purchase services, log into your account and select the services you need, based on your practice test scores. A 15% discount on all purchases will automatically be applied at checkout (but only if you have first logged into the account we created for you).
We recommend purchasing the Core Plus Online Prep program, which gives you six months access to a robust set of study features, including engaging instructional videos and interactive practice tests. Core Plus is also backed by a full money-back guarantee, so if you don’t pass the test after two attempts, you don’t pay. If you would like a visual walk-through of all the study features included in this program, please watch their Core Plus User Guide video.
Once your users have Paid Prep, we will automatically send them a link to the video below showing them how to use their robust suite of study features. (Click below to view.)
Tracking Utilization and Improvement
There are several additional ways you can sort and analyze your admin reports to help you understand how your users are improving, who is utilizing their paid prep services, and how recently users were on the site.
>> View sorting techniques to track utilization and improvement (click to expand).
1) If you would like to see your users’ improvement between practice tests, you can first sort by Column C (Last Name) and then sort by Column D (Test Name). You will see the results from practice tests Version 1 and Version 2 in Column F (Multiple Choice Percent Correct).
2) If you would like to see who is utilizing their paid prep by looking at the percentage of Core Videos watched, you can sort by Column K (Core Videos Watched). These videos teach users the underlying content knowledge.
3) If you would like to see who is utilizing their paid prep by looking at the percentage of Smart-STEM Videos watched, you can sort by Column L (SmartStem Videos Watched). These videos teach users how to apply their knowledge to the specific types of questions most likely to appear on the exam.
4) If you would like to see how recently a user logged in to the site, you can sort by Column N (Last Accessed).
Messaging Services on Your Website
On your website, you may wish to promote the services you provide for your users. This can create positive exposure to new potential students/candidates and it demonstrates a strong commitment to providing a high level of support within your program.
The below text is a basic template. Feel free to add, edit, and customize based on your organization’s unique brand, messaging, and relevant exams.
[Organization] is committed to providing our [students/candidates] with an exceptional level of support, and we understand that passing certification exams is a crucial step in the path to becoming a teacher. That’s why we’re pleased to partner with Teachers Test Prep, the nationwide leader in credentialing exam preparation, to provide our eligible [students/candidates] with Core Plus Online Prep for the Praxis, CSET, CBEST, RICA, and CPACE, with all associated costs covered by [Organization].
To get started, please contact [Org representative/email] to request that an account be created on your behalf, so that you may utilize free practice tests and diagnostics to determine if you are in need of prep. Once you complete your free practice test, you will receive an instant diagnostic breakdown. If your likelihood of passing is borderline or below, we will purchase the corresponding online prep program for you.
PLEASE NOTE: If you do not contact us and instead purchase prep directly on your own, we are unable to reimburse for costs.
To learn more about the prep resources available and to see general info about the exams, visit the Praxis, CSET, CBEST, RICA, and CPACE test info pages on the Teachers Test Prep website.
If you have any questions, please contact [Org representative/email].
>> Option 2: View sample webpage text if users will be paying for prep themselves (click to expand).
The below text is a basic template. Feel free to add, edit, and customize based on your organization’s unique brand, messaging, and relevant exams.
[Organization] is pleased to partner with Teachers Test Prep, the nationwide leader in credentialing exam preparation, to help our [students/candidates] prepare for the Praxis, CSET, CBEST, RICA, and CPACE.
Any [Org candidate/student] is eligible to:
- Take free online practice tests and receive a diagnostic breakdown
- Receive a 15% discount on all test prep services Teachers Test Prep provides
To get started, please contact [Org representative/email] to request that an account be created on your behalf, so that you may utilize the free practice tests and diagnostics to determine if you are in need of prep. If you determine that you are in need of services, you can purchase prep directly on the Teachers Test Prep website and your 15% discount will automatically be applied at checkout. (PLEASE NOTE: you must be logged into the account we’ve created for you in order to receive the discount.)
We recommend purchasing prep for any test or subtest on which your likelihood of passing is borderline or below.
To learn more about the prep resources available and to see general info about the exams, visit the Praxis, CSET, CBEST, RICA, and CPACE test info pages on the Teachers Test Prep website.
If you have any questions, please contact [Org representative/email].
